Inspector links: invite and share

An inspector link lets the Master send an independent inspector, superintendent or auditor a private link to a blank copy of one inspection. The inspector opens it in a web browser, with no app and no account, walks the checks with an inspector’s result words, adds their own notes, evidence and photos, and submits a report back to the Master. Their report stays separate: it never changes the crew’s answers, findings or the ship file.

The Master may also share the crew’s own answers with the inspector, read-only and for a limited time. The inspector sees the rank of who answered, never the name. Rest hours and messages are not shared.

The Master works in "My inspections": open the inspection and use the "Independent inspector (optional)" box. The inspector works on the link itself or, with a SeaReady account, under "Ships’ links and copies" in the Inspector view.

Only the current Master can invite an inspector and share crew answers, from a phone that is on the ship, on a planned or active inspection. Inspector links are for SIRE 2.0, CDI, RightShip, OVID, IMCA eCMID, BIQ5, PSC, USCG and the complete yacht packs; the box does not show for "Other", and a Flag, Class or US-flag survey set up with its own survey pack is not covered, except the complete yacht packs. Inspector links come with a paid ship licence or a company licence. They are not part of trials, free plans, gifts, Academy access or personal plans. The inspector needs no plan and no account; anyone signed in to SeaReady can add a link to their own account.

1. Master: open "My inspections", open the inspection and find "Independent inspector (optional)". Choose how long the link lasts under "Link lasts": "24 hours", "48 hours (recommended)", "3 days" or "7 days (longest)". Then tap "Invite an inspector".
2. Master: check "What the inspector will see": the ship, the inspection and how many blank checks it holds (titles only, with no answers, notes, photos or names); "See the checks" lists them. If you know the inspector’s SeaReady address, type it in "Inspector’s SeaReady e-mail (optional)": the invitation then also shows in that inspector’s app, and only an account with that confirmed address can add the link. Tap "Create the link".
3. Master: the page says "Send this link to the inspector now — it is shown only once". Tap "Copy link", send it yourself by e-mail or message, then tap "I have sent it". SeaReady does not send it for you. The link works once: if the inspector loses it, withdraw it and make a new one.
4. Master: each link shows its state: "Link sent, not opened yet", "Inspector working", "Report submitted — waiting for your review", "Returned to the inspector for correction", "Accepted as separate evidence", "Withdrawn", "Expired" or "Ended: the inspection changed", with the time it was made and when it is open until. "Withdraw the link" ends it at any time before you accept a report; whatever the inspector already downloaded stays with them.
5. Master: to share the crew’s answers, tap "Share crew answers…" on a link that is open and not yet submitted. Read every note in the preview, and untick a check or a single photo to leave it out. A finding chat is shared only if you tap "Open the chat" and then tick "Share this chat"; a voice note only if you play it and then tick "Share this voice note" (until then it says "Play it first to share it"). The inspector sees the rank of who answered, never the name, and hidden photo and recording details are removed.
6. Master: under "Copy" choose "Inspector may keep a copy for their records" (recommended) or "View only". With a copy allowed and a voice note ticked, you may also tick "Also let the inspector keep the voice notes you ticked"; without that tick SeaReady offers the inspector no way to save them. Choose "Share for" ("24 hours", "48 hours" or "3 days") and tap "Share these answers". The link then shows "Crew answers shared until" with the time, and "Stop sharing crew answers" ends it at once.
7. Inspector: open the link in a web browser. The page is marked "SeaReady · inspector’s page · online only, nothing is kept on this device". The link works once: reopening it in the same browser carries on, but in another browser or phone it shows "This inspection link cannot be opened". The same happens when the link has expired, was withdrawn or the inspection changed.
8. Inspector: fill in "Your details for the report": "Full name", "Organisation", "Role" ("Inspector", "Superintendent" or "Auditor") and "Contact e-mail or phone", then tap "Start the inspection". They go on your report and in the ship’s record of who used the link. No account is made, and SeaReady does not check them.
9. Inspector: the header shows the ship, IMO, flag, "link open until" (in UTC) and a progress line such as "12 of 40 verified · 2 observations · 1 deficiency". Tap a zone, then tap your result for each check; tap it again to clear it. SIRE 2.0: "As expected", "Largely as expected (human response only)", "Negative observation: Human", "Negative observation: Process", "Negative observation: Hardware", "Positive observation" and "Not seen / N/A". PSC, USCG and the yacht packs: "Satisfactory", "Deficiency" and "Not inspected". CDI, RightShip, OVID, eCMID and BIQ5: "Verified", "Observation", "Deficiency" and "Not verified (give the reason)". "Back to the zones" returns to the list.
10. Inspector: once a check has a result it shows "Note" (marked "(please describe)" when the result needs one), "Evidence sighted (document, number, date)" and "Take your photo" or "Upload photo" (JPEG, PNG or WebP). A PSC or USCG "Deficiency" also has "Action code" (2 digits) and "Ground for detention". Your work saves by itself ("saved automatically while you work"), so keep a connection.
11. Inspector: when the Master shares crew answers, a box on the zones list says until when, and each shared check shows "Crew’s answer (read-only)" with the crew’s status, note, photos and "answered by the" rank, plus any finding chat or voice notes the Master chose. "Cite in my report" (or "Cite" on a chat line) adds a marked quote to your own note. Choose your result for that check first.
12. Inspector: if the Master allows a copy, the box says "The Master allows you to keep a copy for your records." and offers "Save or print a copy", a marked print of the shared answers. A voice note has "Save" only when the Master also let you keep the voice notes; otherwise it only plays, and the box says "Your copy does not include the voice notes, because the Master has not allowed them to be kept." With view only it says "View only: the Master has not allowed a copy. Please do not save or record these answers."
13. Inspector: tap "Review and submit my report". Checks you have not answered are counted by zone; you may still submit, and they show as "not looked at". Tap "Submit my report to the Master". The report is then read-only, with "Print or save as PDF" for your own copy. If the Master returns it, the page says "The Master returned your report:" with the reason, then "Correct it and submit again."
14. Inspector: signed in to SeaReady in the same browser? Before you submit, the zones list offers "Add to my account" with "Your organisation (shown to the Master; not checked)". The inspection then opens from "Ships’ links in my account" under "Ships’ links and copies", and the plain link stops working. An addressed link can only be added by the account with that confirmed e-mail; another account sees "This link was sent to another account. Sign in with the address the Master used." Addressed links also show under "Invitations", and "Visits" says how many ships invited you, with "See invitations". They do not open by themselves: "Open the link the Master sent you, then choose "Add to my account"."
15. Master: when a link is added to an account, it shows "Added to a SeaReady inspector account:" with the name, the organisation "(entered by the inspector, not checked)" and whether it "matches the address you entered". If it is the right person, tap "Confirm this is the inspector you invited"; it then shows "Confirmed by you". Only after you confirm does a share that allows a copy also go into that account as a kept copy.
16. Master: when the state reads "Report submitted — waiting for your review", tap "Review the report". It is marked "Inspector’s report — separate from the ship’s own records", and any quoted crew words are listed first ("Quoted crew words:"). Tap "Accept as separate evidence", or type why in "Or return it to the inspector, with the reason" and tap "Return for correction".
17. Master: after accepting, "Open the accepted report" on the same inspection shows it with the time it was "accepted by the Master", and "Print or save as PDF". It stays there after the inspection is closed and is kept with the ship’s records as separate evidence for 3 years.
18. Inspector: in "Ships’ links and copies", "Reports the ships accepted" lists each accepted report from a link in your account, with the ship, the inspection and the "accepted" date. "Delete my copy" removes your copy; the ship keeps its own. This list has no button to open or print the report. "Kept copies of crew answers" lists each kept copy ("shared … · … photos"): open it to read the marked copy, which shows ranks only, play any voice notes the Master let you keep, and use "Print or save as PDF". "Delete" asks "Delete this kept copy? This cannot be undone."

• Master: type the inspector’s SeaReady e-mail when you let them keep a copy, so only that account can add the link.
• Inspector: print or save your report as soon as you submit. Once the Master accepts it or the link ends, the page no longer opens.
• Cite only what you need: the Master sees every quoted line before accepting your report.

• One open link per inspection, and at most 3 open inspector links per ship. To make a new link, withdraw the open one first.
• Guest links need internet the whole time: the inspector’s page is online only and keeps nothing on the device. A link in an inspector’s account also needs internet to open and save; when the Master allowed a copy, the shared crew answers may stay on that phone until the share ends, and signing out clears them. The Master’s box needs a connection too.
• Photos: at most 100 per link and 10 per check, each up to 5 MB. SeaReady removes hidden photo details (place, camera, dates) when it can read the photo. A photo it cannot read is not added: the inspector is asked to take it again or send a normal JPEG. A note holds up to 2,000 characters, "Evidence sighted" up to 300 and the Master’s return reason up to 500.
• A link ends at its end time, when the Master withdraws it, when the Master accepts the report, or when the inspection changes. If the inspector has already submitted and the only change is that the inspection is closed, the inspector’s access ends but the report is kept for the Master to accept; to return it, re-open the inspection first. Returning a report does not give it more time, and the Master can only accept before the end time. If the ship’s licence stops covering inspector links, the page says "The ship’s licence does not cover inspector links at the moment. Ask the Master."
• Shared crew answers are read-only and re-checked every 60 seconds. They go when the Master stops sharing, when the time chosen runs out (never later than the link’s end), when the inspector submits, when the link ends, when the ship’s Master changes or when the licence ends. Rest hours and messages are never shared, and the inspector never sees crew names. The crew’s change history for a shared answer notes that it was shown to an inspector invited by the Master, with no inspector details.
• View only removes save and print from the inspector’s page, but it cannot stop a screenshot or a recording. Anything the inspector already saved, printed or downloaded stays with them; SeaReady cannot take it back.
• Accepting keeps the report as it is, as separate evidence for this ship. It does not change any crew answer, finding or the ship file.
• A kept copy is made only when the link was added to an account, the Master confirmed that account and the share allows a copy. It holds voice notes only when the Master let the inspector keep them; they play on screen but do not print. An account holds at most 50 kept copies (500 MB in all), 500 accepted report copies and 200 ship links still in use; kept copies and accepted report copies are kept for 3 years.
• SeaReady does not send the link, look the inspector up, or check their name, organisation or contact details.