The complete guide
SeaReady Handbook
Every function of SeaReady explained in plain English, section by section: what each screen is for, who can use it, how to use it step by step, tips, what the inspector looks for and the limits of each plan. The same pages are inside the app under Help → Handbook, behind the “?” in every screen’s header, and in the search.
The SeaReady app
Every screen of the app, menu section by menu section: what it is for, who can use it, how to use it step by step, tips and limits.
Getting started
Your account, the dashboard, the menus and search, speak-to-type, working offline and ship’s time.
- Getting startedCreate your free account, confirm your e-mail with the 6-digit code, install SeaReady on your phone and finish the one-minute setup.
- DashboardYour readiness score, the countdown to the next inspection, what is due and the tools picked for your rank, all on one screen.
- Menus and shortcutsThe side menu on a computer, the menu button on a phone, the More page, collapsible groups, My shortcuts and the header icons.
- SearchFind any page, checklist question, zone or photo position in seconds with the search box, from the keyboard or the magnifier button.
- Speak to type and voice notesTap the microphone in any text box to speak instead of typing, and record voice notes on checklist answers that are turned into text.
- Offline and syncWhat works with no signal, what needs internet, how your plan behaves at sea and how your devices and the ship file stay in step.
- Ship’s timeThe ship’s time chip in the header, setting the zone and clock-change nights (Master only on a ship licence), and the wrong-clock warning.
Inspection prep
Checklists, the zone walk, the mock inspector, photos, reports, findings, PSC and the submission pack.
- Inspection checklistsAnswer SIRE 2.0, CDI, RightShip, OVID or BIQ5 questions as Ready, Needs work or Not ready, with notes, photos, voice notes and a critical flag.
- Zone walkSelf-inspect the ship zone by zone in the order an inspector walks it, with an 11th-hour mode for the last 24 to 48 hours before port.
- Photo repositoryKeep the OCIMF photo set current: 36 numbered positions (42 for shuttle tankers), a 6-month refresh cycle, shot guides and a self-audit.
- Inspection reportPrint or save a photo-backed report of your preparation state for the whole ship, one zone or one chapter, with a readiness score and sign-off lines.
- Submission packTick off what the vetting scheme expects before the inspector boards, with every deadline counted back from your inspection date.
- PIQ / HVPQ wizardPrepare the pre-inspection declarations with trap warnings at every step, so you never declare something you cannot prove on board.
- Defence packThe "prove it" bundle: readiness, certificates, conditions of class, drills, PSC history, photo status and open observations in one PDF.
- Mock inspectorRehearse the inspector’s interview for your rank — offline practice for everyone, the AI inspector with scores and a readiness PDF on paid plans.
- ObservationsWork each inspection observation properly: five whys, human factors, the four-part response and the 14-day countdown to reply.
- Findings trackerPaste the last SIRE, RightShip or PSC report, split it into findings and close each one with an owner, a date and photos; repeats are flagged.
- PSC readinessPort State Control before arrival: the running campaign questionnaire, five pre-arrival checklists and the detention numbers that matter.
- Next-port PSCPick your next port: its PSC regime, the running campaign, what its inspectors find most, your ship’s risk profile and a riskiest-first checklist.
- CIC campaign modeThe running Port State Control campaign on one page: the questions the inspector will ask, your preparation tasks, progress and a printable pack.
- Campaign trackerOCIMF focused campaigns and PSC concentrated inspection campaigns as live checklists, with windows, days remaining and detention warnings.
Ship & crew
Messages, certificates, rest hours, drills, crew progress, handover, catch-up and the deck and engine tools.
- MessagesAnnouncements from your Master and messages from SeaReady in one inbox that reads offline, with read receipts and sign-to-acknowledge.
- Certificate vaultKeep every ship certificate, condition of class and crew document with expiry countdowns, and print the inspector-ready list.
- Rest hoursRecord your rest hours in ship’s time, see STCW/MLC breaches at once and print the record the inspector asks for.
- DrillsPlan drills by SOLAS interval, rotate scenarios, and record muster times, debriefs and the lessons learned the inspector asks about.
- Crew training progressOn a ship licence the Master sees what each crew member has practised and prints it for the inspector; everyone else sees their own.
- HandoverWrite structured relief notes in four sections; open observations, expiring certificates and conditions of class are added automatically.
- Catch up (welcome back)Back after weeks away? See your role now, what changed, what is out of date, re-check old answers and get a fresh readiness score.
- Your ship (Settings → Ship)Set up or join your ship in Settings: join codes, ranks and rights, seats, handover, the company licence and crew groups on personal plans.
- LSA / FFA service trackerKeep the service and expiry dates of liferafts, extinguishers, EPIRB, SCBA and pyrotechnics in one list with a 30-day countdown.
- Bunkering checklistTick through the before, during and after checks of a bunkering operation, note the grades and barge, and reset for the next one.
- Mooring line logRecord every mooring line and tail with its certificate, use, inspections and retirement limits, and get warned before a limit is passed.
- Ship/shore safety checklistPrepare for the ship/shore safety checklist part by part before the terminal arrives, with remarks per part and a print-out.
- Permits, RA & toolbox talksFill in a permit to work, a 5 by 5 risk assessment or a toolbox talk on the phone, sign on the screen and print it for the file.
- Oil Record Book codesPick the engine-room operation you did and see the Oil Record Book Part I code letter, item numbers and the shape of the entry.
- Running hoursLog the running hours of each machine and its service tasks, and see what is due next by hours or by calendar.
- Nameplate troubleshooterPhotograph a machine nameplate and the AI tells you what the machine is, its ratings and its common faults.
- Printable permitsClean paper templates for enclosed space entry, hot work, working aloft and a near-miss report, with your ship name on top.
- Medicine chest guidesLinks to the two trusted medical guides for ships and a reminder of how to reach a Radio Medical doctor. No medical advice.
- Weather & portsA 3-day wind, wave and swell forecast for any port or position, kept on the phone for offline use, plus links to official ship records.
Learn
Training videos, photo lessons, flashcards, the orals examiner, quick reference, SMCP and the cadet task book.
- Training videosShort AI-made videos of walk-rounds, drills, PSC hot spots and good practice that save onto your phone and play at sea with no signal.
- See it like the inspectorA one-minute lesson for every SIRE 2.0 photo position: what the inspector looks for, common findings, how to shoot it, with pictures and clips.
- FlashcardsSIRE 2.0 and RightShip questions as flashcards with spaced repetition, so the cards you know come back less often and the hard ones sooner.
- Orals examinerPractise your certificate of competency oral exam in MCA, DG Shipping, MARINA, USCG or AMSA style, with scores, model answers and an offline bank.
- Quick referenceA regulatory digest with what the Master must know, a high-risk transit pack (BMP and GNSS spoofing cards) and a plain-language glossary.
- SMCP phrasebookThe IMO Standard Marine Communication Phrases officers use every day, by category and searchable, with a note on when to say each one.
- Cadet task bookA personal practice log of cadet tasks by department, each signed off by an officer with a name and date, printable for your own record.
Calculators
Cargo, ullage, gas, squat, ECA, draft survey, trim, stability and CII — offline cross-checks.
- CalculatorsCargo and bunker quantity, ullage tables, LNG/LPG, squat and UKC, ECA changeover, draft survey, trim and GM, offline and for cross-checking only.
- CII calculatorThis year’s Carbon Intensity Indicator rating, A to E, from the fuel burnt and the distance sailed, with the IMO factors up to 2030 and their sources.
My life
Your own tools: wages and contracts, documents, tax days, wellbeing, sea service and CV.
- My life aboardFive free personal tools: wage and contract checks, document expiry for your next contract, a contract countdown, tax days and your next certificate.
- Wellbeing & daily lifePrivate tools for you, not the inspector: helplines, an encrypted diary, a scam checker, port guides, safety phrases, sleep, galley and savings.
- Sea Service log & CVLog every contract, see sea time in total, in your rank and in the last 5 years, and print an officer CV for crewing departments and promotion boards.
Tools & news
The weekly marine news and the All tools page.
- Marine newsThe week’s 15–20 most important maritime stories explained for seafarers, saved on your phone to read offline; 6 months of older editions on paid plans.
- All toolsEvery tool in SeaReady on one page, grouped the same way as the menu: inspection prep, ship & crew, learn, calculators, my life and news.
Help
FAQs, how a ship joins, suggesting an improvement and this handbook.
- Help & FAQsThe Help hub: searchable FAQs, how a ship joins SeaReady, changing phones, and how to report a problem or message us.
- Suggest an improvementSend an idea for a feature, question or checklist to the SeaReady team: what the form asks, what happens next and who reads it.
- The HandbookHow to use this handbook: find it on the website and in the app, open the page for any screen from its "?" link, and search it.
Account
Settings, your ship, plans and billing, refunds and the website.
- SettingsEvery card on the Settings page in order: account, ship, ship’s time, plan, phones, vessel, crew, languages, backups, videos and reset.
- Plans & billingWhat is free, what Crew, Officer Pro and the ship licence add, how to buy, cancel, ask for a refund and get Double AI.
- Back to websiteThe "Back to website" menu item opens seaready.net: the guides, the FAQs, the company page, contact and this handbook.
The office dashboard
For the company office: signing in with the licence key, reading the fleet view, link codes and changing a Master.
Office dashboard
Sign in, the fleet view, the ship details, link codes, Make Master and the office FAQs.
- Signing in to the office dashboardOpen seaready.net/shore and sign in with the company licence key: a 12-hour session, no separate accounts, and where the key comes from.
- The Fleet tabThe six fleet tiles, the ship table and cards with the highest-risk ship first, what each column means, stale ships, Refresh, Print and Sign out.
- Opening a ship: details and codesExpand a ship to see certificates within 90 days, ship facts, people aboard, New link code, Make Master and Code for new Master.
- The FAQs tabThe FAQ sections picked for a shore office: the dashboard, the ship licence, privacy and troubleshooting, with a link to the full list.
- What the office sees, how ships reportNumbers and dates only, never answers or personal records; how a ship reports through the server; the money-back line; Contact us and Report a problem.
Looking for the rules behind the screens? The free inspection guides explain SIRE 2.0, RightShip, PSC, rest hours and more; the FAQs answer the common questions.